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orchestration.it
n8n · LangChain · GPT-4o · Claude 3.5

Automate the routine.
Focus on the growth.

We design practical, AI-powered automations that handle your repetitive tasks so you can focus on strategy, customers, and growth. Practical automation that actually delivers results.

< 30s speed-to-lead · 7-14 day delivery · 100% workflow ownership
workflow.lead-intelligence.v3 LIVE
Capture
Analyze
Route
Notify
Sync CRM
Avg response 22s
Accuracy 100%
Hot leads / week +47%
02 / Bottlenecks

Common operational bottlenecks

Growing businesses often reach a point where manual processes become a limit on revenue. Here are the specific areas where manual work creates the most friction.

01

Slow lead response times

Delayed responses to website inquiries significantly lower conversion rates as prospects often turn to faster competitors.

Implement an automated lead-routing system that triggers instant SMS or email notifications to sales reps the moment a form is submitted.

02

Lack of automated sales follow-up

Most sales require multiple touchpoints, but without automation, leads are often forgotten after the first attempt.

Deploy an automated CRM sequence to ensure consistent follow-ups across email and LinkedIn until a prospect engages.

03

Manual content repurposing & posting

Manually adapting and scheduling content across multiple platforms is inefficient and limits your audience reach.

Use AI-driven tools to automatically resize, caption, and schedule posts across all social channels from a single source.

03 / Services

Core services & pricing

Transparent fixed-price implementations. One-time fees, full workflow ownership, no recurring software taxes.

MOST POPULAR

AI Sales & Lead Engine

Convert leads into customers while you sleep.

  • Instant speed-to-lead response across forms, email, or DMs
  • Automated qualification based on budget, industry, and fit
  • Automated multi-channel follow-up sequences
  • Live CRM synchronization and team notification
From
EUR1,500 per workflow
Start project

Intelligent Knowledge Base (RAG)

Turn your company data into a 24/7 instant-response system.

  • Secure data ingestion from PDFs, Notion, or internal documents
  • Advanced retrieval-augmented generation setup
  • Custom AI chatbot for internal or customer-facing support
  • Natural language search across proprietary information
From
EUR2,800 includes database setup
Start project

Data Entry & Admin Automation

Eliminate administrative overhead and manual data entry.

  • Automated data extraction from invoices, receipts, and PDFs
  • Email triage and automated draft response generation
  • Service scheduling, calendar sync, and automated reminders
  • Employee onboarding and offboarding workflows
From
EUR2,200 from
Start project

The Content Automation

Distribute your authority across all platforms automatically.

  • Automated content repurposing across multiple formats
  • Multi-platform scheduling
  • Automated sentiment analysis of customer reviews
  • Centralized dashboard for distribution and engagement
From
EUR1,200 from
Start project
Support & Maintenance optional

n8n Workflow Management

Monthly retention covering hosting, bug fixes, workflow optimization, and security updates as third-party APIs change.

EUR400 / month
04 / Process

The work process

A structured path from audit to live system. No 60-minute discovery calls, no vague proposals.

Step 01

The AI Readiness Form

5-7 minutes

This structured audit allows us to analyze your current tech stack, data sources, and specific bottlenecks without wasting your time on a 60-minute Zoom call.

Step 02

Technical Review

48-hour turnaround

Within 48 hours of receiving your form, we perform a deep dive into your requirements. You receive a personalized report.

  • Confirm the feasibility of the automation
  • Map out the technical architecture, tools, APIs, and logic
  • Refine the project price and delivery timeline
Step 03

Development & Testing

7-14 day build cycle

Once the proposal is approved and the invoice is settled, we move into the build phase.

  • Regular status updates throughout the project
  • Comprehensive testing for reliability, security, and performance
  • Production-ready environment from day one
Step 04

Deployment & Handoff

+ 7 days technical support

We deliver the final solution directly to your infrastructure or a managed environment.

  • Full ownership of the automation logic and workflows
  • Video or PDF training guide for your team
  • 7 days of technical support for smooth transition
05 / Stack

Our technical stack

We build professional-grade automations using a specialized stack to ensure security, performance, and scalability.

Orchestration

n8n LangChain LlamaIndex

AI Models

GPT-4o Claude 3.5 Sonnet Gemini Llama 3 Mistral

Vector Databases

Pinecone Weaviate Supabase

Development

Python JavaScript REST APIs Webhooks

Key Integrations

HubSpot Salesforce Slack WhatsApp Stripe Airtable

Security

GDPR-compliant Cloud deployment Self-hosted (on-premise)
06 / Featured Case Study

High-performance lead intelligence:
From capture to conversion.

Project 001 Tally · Claude · n8n · HubSpot · Slack

Automated Lead Intelligence & CRM Engine

This project automates the entire top-of-funnel sales process from inquiry submission to final CRM logging. A 4-layer AI orchestration replaces manual sorting, eliminates response delays, and lets the sales team focus exclusively on high-intent opportunities.

Speed-to-lead
< 30s from hours
Qualification accuracy
100% no humans
Layer 02

AI Intelligence (Claude)

Analyzes inquiry intent, budget, and urgency. Generates a 1-10 score and a personalized draft reply.

Layer 03

n8n Orchestration

The brain. Interprets the AI score and determines the exact business action required.

Layer 04

Intelligent Routing

Hot 8-10: HubSpot plus urgent Slack. Warm 5-7: nurture sequence. Cold 1-4: Airtable archive.

07 / FAQ

Frequently asked questions

Everything you need to know about cost, security, ownership, and how we build.

01 What is AI automation, and how does it work?
AI automation uses intelligent software to handle repetitive tasks that usually require a human. It connects your existing tools like email, CRM, or Slack with AI models to make decisions, extract data, or communicate around the clock without manual intervention.
02 How much does a typical project cost?
We use a transparent, fixed-price model. Small task automations start at EUR900, while complex systems like custom AI knowledge bases go up to EUR2,800. This is a one-time implementation fee, not a recurring software subscription.
03 Is my company data secure?
Yes. We prioritize data privacy and GDPR compliance. We use secure professional-grade connections, and for sensitive data we can build self-hosted systems where your information never leaves your own infrastructure.
04 How long does it take to see results?
Most projects are delivered and fully functional within 7 to 14 days. Because the systems work instantly once deployed, you will see measurable time savings and improved accuracy from the first day of operation.
05 How will this affect my current team's workflow?
Automation is designed to act as a digital assistant. It handles high-volume, repetitive tasks, allowing your team to focus on high-value work that requires human judgment and creativity.
06 Do I need technical skills to manage these systems?
No. We build the engine behind the scenes. Your team continues to use the tools they already know, while the AI works in the background. We also provide a simple video guide for every system we deliver.
07 Who owns the automation once it is finished?
You do. Unlike agencies that charge you to rent their software, we build the logic directly for you. Once the project is complete, you own the workflow files and logic.
08 What happens if my business tools or APIs change?
Software updates can occasionally impact automations. We offer an optional monthly maintenance plan for EUR400 per month that covers monitoring, bug fixes, and technical updates.
09 Can you integrate with older or niche software?
Most modern tools are easily connected via APIs. For older or custom software, we can often use webhooks or custom code to bridge the gap.
10 How do I know which process I should automate first?
The best processes to automate are repetitive, high-volume, and rule-based. If you are not sure, the AI Readiness Form helps us identify where automation will provide the highest ROI.
11 Why do you use n8n instead of Zapier or Make?
Zapier and Make are popular, but they often become expensive as your business scales because they charge per task. n8n offers greater technical flexibility, supports complex AI agent logic, and can be self-hosted.
12 Can I implement AI automation while remaining GDPR compliant?
Absolutely. With self-hosted n8n instances and private AI model setups, we can build workflows where sensitive client data never leaves your infrastructure.
13 How does AI-powered lead qualification improve my ROI?
Traditional forms treat every lead the same. Our lead engines instantly score inquiries based on intent, budget, and fit, then route hot leads to your sales team and warm leads to automated nurture sequences.
Currently accepting Q1 projects

Ready to automate what
slows your business down?

Start with the AI Readiness Form. 5-7 minutes. You get a personalized technical report within 48 hours.